Storage facilities are not just for holiday decorations, wine collections, and antique furniture. More often these days, hospitals and medical centers are using storage facilities to protect and preserve health care files. Hospitals and other health care facilities are gradually shifting towards electronic filing systems, but many still have shelves and cabinets full of sensitive medical records that take up precious space.
Clearing Up Room
Once a facility transfers their medical documents digitally, they must decide what to do with the old paperwork. Some health care facilities shred their paperwork, but others want to keep backup hard copies in case anything ever happens to their computer systems. While it is important to keep these records secure, there is no reason why they must remain at the facility. Moving medical records to a secure space will free up plenty of room. Storage units are also useful when heath care providers renovate their space or move and need a temporary place for their records.
Securing Sensitive Materials
Medical records should not be readily available for anyone to see. These records often contain valuable, confidential information about patients that must be kept private and secure. Every precaution must be made to ensure that access to files is limited. Facilities that specialize in document storage may be able to provide a number of different security technologies.
Proper Paper Storage
Getting the secure space for your medical records is just the first step. Next, you will have to determine what type of protection you want for the records. Open shelving could work, or you might way to buy cardboard boxes or plastic containers that are specifically made to hold records. If you are using cardboard record storage boxes, it is advisable to also purchase metal shelving so that you don’t have to stack the boxes on top of one another. If you are worried about water damage in the event of an emergency, you may also consider plastic bins or metal filing cabinets.
Finding the Right Space
If you are considering moving your files and records to a secure location, it may be in your best interest to visit a well-regarded storage facility in your area. When taking the tour, ask about the security options available. At STORBOX, we know how to store, preserve, and protect valuable and sensitive material.